Say 'Please' Before You Market Via E-Mail
Written by John J. Xenakis for
CFO.com,
Dec 06, 2000.
How The Museum Company and CNNSI.com use E-mail as a marketing tool.
E-mail is becoming more and more a prominent part of marketing
campaigns for small and large businesses alike. But as with any other
marketing technique, you must use it carefully. Otherwise, you risk
alienating potential customers instead of embracing them. The key to
successful E-mail marketing is called "opt-in E-mail" or "permission
E-mail," in which the people who receive your E-mail messages are only
those who have indicated that they want to receive them. Without that
permission, your E-mail message just becomes worthless "spam." And
spam can engender negative feelings toward the sender of the message.
E-mail marketing is generally much more successful than banner ads
that appear on Web pages, according to Rick Bruner, an analyst with
IMT Strategies, an E-business market research firm based in Stamford,
Conn. "Marketers can commonly achieve 15 percent click-through rates
on permission E-mail campaigns (compared to 1 percent or below with
Web banner ads) and conversion rates (for sweepstakes, newsletter
sign-ups, surveys, E-commerce sales, and more) of 5 percent or
better," he says. "Unlike Web banners, E-mail is an elegant and
universal 'push technology' that puts the marketer back in control of
what messages the customer sees [, and] when."
That's exactly the kind of program that's been set up by The Museum
Company (http://www.museumcompany.com), the New York City-based
headquarters for the national chain of over 100 The Museum Company
retail stores in the U.S. and Canada. The chain sells a variety of
items, including jewelry, gifts, and even toys, based in culture and
history.
"We have an in-house EDM [electronic direct mail] program that we use
to communicate with our registered members," says Helen Elizabeth Kim,
vice president of marketing for the retail firm.
"We communicate special offers or promotions for store events to
register customers or other people who have given us permission to
market to them online."
The Museum Company has a mailing list of several hundred thousand
E-mail addresses, starting with those culled from cards filled out by
customers in retail stores. "In addition, we have lists of people who
are registered to our site, and we have national sweepstakes that
people can enter, and they can provide addresses and E-mail
addresses," says Kim.
Anyone can send out E-mail to a list using a standard E-mail program.
But once you have tens or hundreds of thousands of E-mail addresses,
then the problems become complex. Just sending that many E-mail
messages through a system can overwhelm it, and then keeping track of
messages and responses requires a great deal of technology.
For this reason, The Museum Company uses the services of
Responsys.com, an E-mail marketing firm, to manage the E-mail
operation.
Kim says that a core principle of marketing is that you have a
hypothesis, you test the hypothesis, track the results, and expand the
programs that are working, retiring those not working."
Kim has experimented with a number of different marketing
campaigns -- holiday promotions, promotions for special store openings,
special product promotions, and different kinds of E- mail
messages -- varying with the amount of graphics, for example.
Responsys.com provides a variety of tools to mount and measure these
campaigns. E-mail addresses can be segmented according to geographic
region or other demographics provided by users themselves. According
to the company, Responsys charges its customer 10 cents to 15 cents
per outgoing E-mail message, depending on the volume of messages and
complexity of services.
"For example, if we sent out 100 EDM pieces today, we could track when
they go out [and] what percentage actually opened them, and [we could]
follow their behavior to see what people click on and what they
order," says Kim. "And I want to be very clear that we like very much
that the Responsys tools are permission-based, and all our members
have said, 'I want to receive E-mail online.'"
But more than that is required for a successful campaign, according to
Jim Nail, an analyst for Boston-based Forrester Research Group. "The
biggest 'gotcha' in conducting an E-mail campaign is that on the
surface it looks like a direct mail campaign, but without paper and
postage," he says. "While there are a lot of similarities, and a lot
of direct mail insights will apply to E-mail, the big thing that
doesn't apply is that E-mail has to be a lot more personalized, and
has to deliver some kind of value."
For that reason, each outgoing E-mail message is personalized in
several different ways. It contains the recipient's names, and any
URLs in the E-mail message are unique to that message. Each E-mail
message is assigned a unique number which can be tracked back to the
user, and that number appears in all the URLs in that message. If a
user clicks on one of the URLs in the E-mail message, then the
Responsys tools can provide aggregate information on how many people
opened the messages, how many people clicked on a URL, and how many
orders were generated. Each recipient's interests can be tracked, so
that the content of the next E-mail message can reflect those
interests.
Another company, CNNSI.com, uses E-mail marketing in a different
way -- and also very successfully, according to marketing director Andy
Mitchell.
"There are three goals," says Mitchell. "To remind people that we're
on top of the sports news; second, to drive traffic back to the site;
and third, since E-mail is valuable to advertisers, to monetize that
as well."
CNNSI.com sends out very popular E-mail newsletters on golf, football,
and basketball, with baseball to begin in the spring. Users can
subscribe to these newsletters for free from the Web site. There's
also a "refer-a-friend" program in which one sports fan can name
another fan's E-mail address, and that person will be asked if he or
she wants to receive the free newsletters.
The newsletters are even customized for the recipient. For example, a
Massachusetts football subscriber might find a lead story about the
New England Patriots.
CNNSI has almost 200,000 subscribers for its first two newsletters
alone, and the list is still growing.
Because of the size and complexity of the job, CNNSI also outsourced
the E-mail marketing, in this case to the firm E2 Communications
(http://www.e2communications.com). E2 Communications quotes prices
of 2 cents to 4 cents per message, considerably lower than
Responsys.com's price quotes. Although, since the tools and service
are different, it's not always possible to compare the two companies
directly.
E2 Communications is taking care of the first two newsletters on golf
and also on football, which started last summer.
"At CNNSI we're a content company, and E-mail is their business,"
says Mitchell. "We provide the content to them, they design the
newsletters, they format it, and they crank out new E-mail products
every day."
This campaign is already paying for itself, according to Mitchell.
"Through advertising alone, we more than recoup our costs for the
service," he says.
However, when CNNSI was about to start up its basketball newsletter
in November, Responsys.com convinced CNNSI to give them a try.
"E2 had done a good job, and we were already comfortable with them,
but we were aggressively sold by someone at Responsys," says Mitchell.
"At first we didn't even want to consider testing Responsys, but they
gave us equal pricing with E2. I think that both these companies hope
that by establishing themselves with CNNSI, it's going to open doors
with other CNN properties and with [parent company] Time Warner."
So, at this time, E2 Communications is marketing the golf and
football newsletters, and Responsys.com is marketing the basketball
newsletter. "It's completely practical for us to test both their
solutions simultaneously," says Mitchell. "The real judgment day is
going to be in February when we decide who's going to do the baseball
letter for us. Our present plan is to move all the letters to a single
vendor."
Responsys.com and E2 Communications are just two of many companies in
the E-mail marketing business, with prices ranging from roughly 2
cents to 3 cents per E-mail message to as much as 15 cents per
message, depending on volume of E-mail.
In addition, there may be large up-front consulting expenses required
to integrate the E-mail system with financial systems. For example,
E-commerce companies may want to integrate their order-entry and
order-fulfillment systems with the E-mail system, in order to send
E-mail messages automatically to customers at the time an order is
placed and again when the order is shipped.
Both Responsys.com and E2 Communications make their entry-level tools
available on their Web sites to low-volume users on a self-service
basis.
Responsys.com's JumpStart is available online for free without time
limit, with usage limited to 500 messages per month. The next level up
is a supported package for $900 per month, allowing up to 5,000
messages per month.
E2 Communication's entry-level product has a somewhat different price
structure. There's typically a couple of thousand dollars in setup
costs. Then, however, monthly costs are $400 per month for an
entry-level supported system permitting up to 10,000 E- mail messages
per month.
Another market leader in E-mail marketing is Digital Impact
(http://www.digitalimpact.com). But its service is heavy on
the consulting services, according to Matt Cain, analyst with the
Meta Group. Digital Impact, which he calls a more expensive,
high-touch outfit, works closely with the customer, to the point of
holding the hand of the customer, says Cain. "Reponsys.com is more
self-service. They want to provide their tools, and provide a
lower-cost service."
In fact, there are so many firms offering E- mail marketing services,
that we're starting to see a lot of merger-and-acquisition activity,
according to Cain. "The interesting dynamic is that the guys who've
done a lot with banner advertising, like 24/7 Media [http://www.247media.com], Engage Inc., [http://www.engage.com] and
DoubleClick [http://www.doubleclick.com], are now very interested
in E-mail, and are acquiring E-mail companies," he says. "They want
to diversify and offer services so that customers can go to one place
and get numerous online advertising services."
Sidebar: Whatever Happened to Sanford Wallace?
He burst on the scene in 1997 as one of the original E-mail marketers.
But Sanford Wallace didn't exactly follow the "opt-in" or "permission
marketing" model. Through his company, Cyber Promotions, he sent out
millions of advertising E-mail messages to mostly unwelcoming
recipients.
He was hated and reviled by many in the traditional Internet
community, several of whom referred to him as "Spamford Wallace" and
mounted worldwide, hostile E-mail campaigns against him, in order to
force him out of business. He just laughed it off, and even appeared
in media photo shoots with cans of Spam, the food product that became
famous in World War II as the dinner not quite of choice for soldiers
in Europe.
Then Wallace got a stroke of luck when Spam's owner, Hormel Foods
Corporation, sent him a cease-and-desist letter, ordering him to stop
using the word "spam" to promote his business. The utter absurdity of
the whole situation thrust Wallace onto many television shows and
magazine pages, where he got enormous publicity, always thumbing his
nose at his detractors.
Wallace's detractors never stopped him. But a funny thing happened:
His E-mail marketing campaigns were utter failures. It turns out that
people didn't and still don't like unsolicited E-mail advertising.
Overwhelmingly, not only do people ignore such advertising, but often
actually become actively hostile to companies who promote their
products that way. So Wallace ended up losing many clients.
He now claims to be thoroughly reformed. He runs a permission-based
E-mail marketing service, where he claims to be making much more money
than he ever did through Cyber Promotions. "If I had it all to do over
again and I knew how much profit and positive results come from
permission marketing," he says in a news report, "I would have never
have gone close to that [spam] model."
(This is a modified version of an article that originally
appeared on
Dec 06, 2000
on
CFO.com
at
this location.
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